Outport Automated Systems — Rocky Harbour, NL
Two services. Both built on AI. Both built to save you time and find you money. Choose the path that fits where you are right now.
A done-for-you set of custom AI tools built specifically for your small business. Prompt library, Google Sheet system, Drive organization, and one automation. Ready to use immediately.
Full-service payroll audit, AR/AP automation, aged debt recovery, and financial dashboards. Built for the complexity of industrial, trades, and fisheries operations in NL.
Path 1 — Any Small Business
A done-for-you package of custom AI tools built around your actual business. Not a template. Not a course. Built specifically for how you work, handed over ready to use.
A small business owner spending 3 hours a week on repetitive emails and admin is losing roughly $150 to $300 of billable time every week. This package costs a fraction of that and pays for itself fast. You are not buying technology. You are buying time back.
5 to 8 prompts written for your exact business. Client emails, quote responses, follow-ups, social captions. Copy, fill in two fields, done in seconds.
A spreadsheet built around your actual process. Client tracker, job status, invoice log. Formulas calculate, dropdowns replace typing, colour coding replaces memory.
Your entire business organized into a clean folder structure. Named consistently. Shared correctly. Most small businesses waste hours searching for files every week.
One workflow that runs automatically without you touching it. A client submits your contact form and you instantly receive a formatted summary. Runs forever.
Plain English instructions for everything built. Written so you can use it without calling anyone. This is what separates a professional deliverable from a freelance job.
Optional add-ons
Best fit for
| Business Type | What Gets Built |
|---|---|
| Wedding Photographers & Planners | 5-prompt email library + client tracker sheet + inquiry automation |
| Real Estate Agents | Prompt library for all client communications + lead tracker |
| Bookkeepers | Client onboarding prompts + document request automation + status tracker |
| Massage Therapists & Estheticians | Rebooking prompts + intake form system + client notes tracker |
| Small Trades Companies | Quote generator prompts + job tracker sheet + invoice follow-up automation |
Pricing is based on your specific business needs. Book a call and we will walk through exactly what makes sense for your situation before any commitment is made.
Path 2 — Industrial, Trades & Fisheries
Full-service financial operations for the complexity of NL industrial and trades businesses. AI-prepared, human-approved. Every dollar tracked. Every exception flagged. Every Monday morning ready.
The Intelligent Advantage — finding money businesses are missing.
AI applies 12 audit rules to every timesheet row before payroll runs. Exceptions flagged. Monday Morning Exception Report delivered automatically.
Stop chasing invoices manually. AI monitors your AR ledger, flags overdue accounts, and drafts follow-up communications for your approval.
Three-way match on every vendor invoice. PO, receipt, and invoice reconciled before you approve a single payment.
Make.com scenarios that run your financial operations without manual input. The infrastructure behind every service.
One screen. Every number that matters. Payroll, AR, AP, and recovery status in a single Monday morning view.
Stalled receivables are money your business has already earned. OAS identifies the blockage, resolves it with documented follow-up, and recovers the balance. You pay nothing unless money is recovered. Opt-in. Runs alongside your standard AR automation.
How it works
You submit dataTimesheet summaries, invoices, vendor bills via Google Form or shared sheet.
AI auditsClaude applies your rules, flags exceptions, drafts follow-ups. No manual review needed.
You approveYou review the exception report and approve actions. Nothing moves without your sign-off.
Tracy maintainsSystems stay current, automations are monitored, rules updated as your business changes.
AI-prepared, human-approved. Every report, every flag, every drafted communication is produced by AI and reviewed by you before any action is taken. You bring the decisions. We bring the intelligence to inform them.
All financial automation services are custom-quoted based on your operation size and which services you need. Book a call to get a clear picture before any commitment is made.
About
OAS was built because the financial back-office work that industrial and trades companies need has always required either a full-time hire or an expensive firm. Neither is realistic for most small NL operations.
The system that runs OAS combines 20+ years of field finance experience with AI and automation tools. Tracy builds and maintains every scenario, prompt, and integration. Clients submit data and approve actions. Everything else is handled.
The AI Toolkit service was built for a different client entirely — the solo operator and small service business that needs to stop spending evenings on admin and start spending them on the work they are actually good at.
Both services share one principle: you should not be doing by hand what a system can do automatically.
Tools & systems
Book a free 30-minute call. We will identify what your business is actually missing and whether OAS is the right fit. No pressure. No commitment.